Introductory Letter For Visa Application: Sample, and things to note when writing Letter of Introduction

If you are an employer or head an educational institution, then you will be issuing Introductory Letters for your employees or students from time to time when they express interest in taking a vacation abroad.

In this article, Jetsanza.com explains what goes into an Introductory Letter and samples to guide you further.

Introductory Letter for students to support visa application

Students applying for visas are to prove that they are still in school and including Student ID in the application isn’t enough to show that one is a continuing student. Introductory Letter from the school is the only document that can serve as evidence that one is still in school.

The Letter of Introduction from school must be addressed to the Visa Section of the Embassy concerned.

An Introductory Letter from an educational institution to support a student’s visa application must include but not limited to the following:

1. Student’s name
2. Student’s ID number, Passport Number or Date of birth
3. Student’s program of studies
4. Student’s level/class/year
5. Why the school has no problem with the student’s travel (usually because the school will be on vacation)
6. Contact details of the school (usually if different from what’s on the letterhead)
7. Name, signature and position of the person responsible for issuing such letters

Sample text of an Introductory Letter For Students

December 10, 2019

The Consular,
Visa Section,
The United States Embassy,
Accra

Dear Sir/Madam,

LETTER OF INTRODUCTION
KYRIAN PATRICE SANZA

This is to confirm that Kyrian Patrice Sanza with Student ID AM5555 and born on December 11, 1982 is a final year student of the above-mentioned institution.

Kyrian, who is a full time student of this institution, has expressed interest to visit the United States in December 2019 when the school will be on break for the Christmas holidays and as such we have no objection towards his travel.

The school can be reached on the contact details mentioned on this letterhead should you require further information on Kyrian.

Kindly extend to him the needed assistance to enable his vacation to the US materialise.

Thank you.

Yours sincerely,
signed
KWAKU MOSES
REGISTRAR

Introductory Letters For Employees to support visa application

Introductory Letters for employees for visa purposes are issued by a Director, Human Resource Manager, or any other person designated to issue such letters on behalf of the company.

Letter of Introduction for employees must include but not limited to the following:

1. Employee’s name
2. Employee’s Date of Birth or Passport Number
3. Employee’s Position
4. Date of employment
5. Employment type (permanent, contract, part-time)
6. Remuneration
7. Reason why the company has no problem with the travel (usually because the employee is on leave)
8. Contact details of the company (usually if different from what’s on the letterhead)
9. Name, signature and position of the person responsible for issuing such letters

Sample text of an Introductory Letters for employees

December 10, 2019

The Consular,
Visa Section,
The United States Embassy,
Accra

Dear Sir/Madam,

LETTER OF INTRODUCTION
KYRIAN PATRICE SANZA

This is to confirm that Kyrian Patrice Sanza with passport number G2726272 and born on December 11, 1982, is a full-time employee of the above-mentioned company.

Kyrian was employed on August 1, 2012, and is currently the Procurement Officer of the company with an annual remuneration of GHS 29,883.00.

He has expressed interest to visit the United States in December 2019 during his annual leave and we have no objection towards his travel.

The company can be reached on the contact details mentioned on this letterhead should you require further information on Kyrian.

Kindly extend to him the needed assistance to enable his vacation to the US materialise.

Thank you.

Yours sincerely,
signed
KWAKU MOSES
DIRECTOR